← Gemini for Workspace
Day 7 of 7✓ Sent
Rollout, Admin, Costs & Making the Business Case
The final piece: how do you actually deploy this? What does it cost, what does the admin setup look like, and how do you make the business case to a principal or franchise group?
Key Points
- ✓Admin setup: Gemini features are enabled/disabled at the domain level in Google Admin Console. Admins can control which Gemini features are on, which data sources agents can access, and which users get access.
- ✓Data governance: Gemini for Workspace has a 'no training on customer data' commitment. Enterprise tier adds data residency controls (important for Australian Privacy Act compliance).
- ✓Audit logs: Enterprise tier logs all Gemini interactions for compliance review. This matters for real estate — you can audit what the AI drafted vs what was sent.
- ✓Pricing (2026 indicative): Workspace Business Standard ~$16 AUD/user/month base. Gemini Business add-on ~$30/user/month. Gemini Enterprise ~$45/user/month. Agentspace is additional. Custom agents via Vertex AI are consumption-billed.
- ✓ROI calculation for a 10-person real estate office: If each agent saves 1 hour/day on email, listings, and documents at a $50/hr opportunity cost → $500/day → $130,000/year in recovered time. Gemini Enterprise for 10 users ≈ $6,000/year. 20x ROI on paper — real-world is typically 30-50% of theoretical.
- ✓Rollout approach: Phase 1 — enable Gemini in Gmail + Docs for all staff, run 30-day trial. Phase 2 — build 1-2 high-value agents (listing generator, lead qualifier). Phase 3 — integrate with CRM and portals.
- ✓Change management: The biggest barrier is not technology — it's adoption. Run a 'Gemini champion' program: identify 1-2 enthusiastic staff per office, give them deeper training, let them evangelise internally.
- ✓For a franchise group: Build centrally, deploy to all offices via Workspace admin. Agents and NotebookLM notebooks can be shared org-wide. The franchisor sets the standard; franchisees get the tools automatically.